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UE Team Roles

This is the future page for crew activities

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Summer & Winter 2023
race selection
happening now

Race dates are set for Summer and Winter 2023 and it's time to select your races.

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It's important that when selecting a race you are  sure you able to make the commitment. More information about each race can be found on the website Race Pages.  All selections will be approved by Ultra Expeditions, when registration closes.

RACE DIRECTOR ROLE

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To coordinate and implement a smooth and safely ran event by ensuring the venue is set up and ready prior to participants’ arrival. The Race Director is responsible for all operations before, during and after the event and oversees all finish line activities of the participants. 

 

While these are some of the responsibilities for each race, each race is dynamic and may require special needs to make the event successful. The Race Director may be asked to fulfill other job roles as needed to ensure a successful race.

 

Some of the activities include but are not limited to:

front of house (FOH)

Director in charge of infrastructure​

  • Director in charge of all race day personnel and processes

  • Review SOPs

  • Obtain and maintain CPR, First Aid Training, TABC certificate, UTV Course Certification

  • Secure lodging or camp site

  • Order bibs

  • Collaborate with other RDs surrounding the race

  • Conduct prerace meetings

  • Coordinate Volunteer Assistant and Team

  • Assign bibs

  • Ensure Racer and Volunteer communication

  • Confirm packet pick up location

  • Set up start and finish lines

  • Order volunteer camping

  • Train and assign volunteers

  • Manage volunteer schedule

  • Make sure have tickets for food, beverages (if needed)

  • Secure timing tags

  • Meet Chamber of Commerce and secure local sponsorships, lodging

  • Conduct PPU

  • Manage merchandise

  • Customer service, timing Issues

  • Manage start and finish staging area

  • Manage Ambassadors

  • Manage Sponsors

  • Course clean up

  • Load up equipment

  • Racer and Volunteer Follow Up

  • Get equipment back home or help arrange

  • Debrief with team

  • Continue to assess and develop company SOPs, job tasks, infrastructure on a whole as part of debrief

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Back of house (BOH)

Director in charge of infrastructure

  • Review SOPs

  • Obtain and maintain CPR, First Aid Training, TABC certificate, UTV Course Certification

  • Coordinate Volunteer Assistant and Team

  • Secure lodging or camp site

  • Get equipment to site or help arrange to get it there

  • Collaborate with other RDs surrounding the race

  • Conduct prerace meetings

  • Assess weather

  • Check in with venue

  • Mark course

  • Site plan start and finish flow

  • Set up aid stations

  • Confirm porta potties

  • Confirm water supply

  • Confirm timing equipment

  • Start races

  • Manage timing equipment

  • Stock aid stations – Course Marshal

  • Customer service, course issues etc.  

  • Execute course clean up

  • Load up equipment and ensure all equipment is stored for safekeeping and transportation 

  • Ensure venue is returned to proper state and communication to venue upon leaving

  • Get equipment back home or help arrange to get it there

  • Debrief with team

  • Continue to assess and develop company SOPs, job tasks, infrastructure on a whole as part of debrief

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ASSISTANT RACE DIRECTOR ROLE

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To support the Race Director to coordinate and implement a smooth and safely ran event by ensuring the venue is set up and ready prior to participants’ arrival. The Assistant Race Director is responsible to assist in all operations before, during and after the event and assist with all finish line activities of the participants. 

 

While these are some of the responsibilities for each race, each race is dynamic and may require special needs to make the event successful. The Assistant Race Director may be asked to fulfill other job roles as needed to ensure a successful race.

 

Some of the activities include but are not limited to:

front of house (FOH)

Assistant Race Director supports all race day personnel and processes:

  • Obtain and maintain CPR, First Aid Training, TABC certificate, UTV Course Certification

  • Collaborate with other RDs surrounding the race

  • Attend prerace meetings

  • Assist RD with Volunteer Assistant and Team

  • Assist RD with set up start and finish lines

  • Assist RD to train and assign volunteers

  • Manage volunteer schedule

  • Lay out of timing tags

  • Assist RD to conduct PPU

  • Assist RD to manage merchandise

  • Customer service, timing Issues

  • Assist RD to manage start and finish staging area

  • Assist RD to Manage Ambassadors and sponsors

  • Assist with course clean up

  • Assist with equipment load up per standards

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Back of house (BOH)

Assistant Race Director supports infrastructure and goals of Race Director:

  • Obtain and maintain CPR, First Aid Training, TABC certificate, UTV Course Certification

  • Assist RD with Volunteer Assistant and Team

  • Collaborate with other RDs surrounding the race

  • Attend prerace meetings

  • Keep RD updated on weather

  • Meet and introduce yourself to venue

  • Assist with marking course as needed

  • Carry out RD site plan start and finish flow

  • Assist in setting up aid stations

  • Ensure porta potties arrived

  • Assist RD in confirming water supply

  • Review timing equipment with RD

  • Help RD start races

  • Manage timing equipment as needed

  • Stock aid stations – Course Marshal

  • Customer service, course issues etc.  

  • Assist RD with course clean up

  • Load up equipment and ensure all equipment is stored for safekeeping and transportation per RD’s plan

  • Ensure venue is returned to proper state 

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